Privacy Policy

Snaresbrook Preparatory School ("we", "us", or "our") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect the personal information you provide to us through our website and landing pages.

For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the Data Controller is Snaresbrook Preparatory School.

Information We Collect

We may collect and process the following data about you:

Information you give us: This is information you provide by filling in forms on our landing page. This includes your name, email address, phone number, and details regarding your child (such as their age or current year group) when you enquire about a school tour or open morning.

Information we collect automatically: When you visit our site, we may automatically collect technical information, including the Internet Protocol (IP) address used to connect your device to the internet, browser type and version, time zone setting, and operating system. We also collect information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through, and from our site, page response times, and methods used to browse away from the page.

How We Use Your Information

We use the information held about you in the following ways:

To process your enquiry: To arrange 1-1 tours with the Headmaster, register you for Open Mornings, and provide the information you have requested regarding admissions.

To improve our website: We use data analytics to understand how visitors interact with our site, allowing us to improve the user experience and ensure our content is presented effectively.

Marketing and Communications: With your consent, we may use your data to send you information about school events, news, and admissions updates. You can opt-out of these communications at any time.

Advertising: We may use anonymised data to show you relevant information about the school on other platforms and to measure the effectiveness of our advertising campaigns.

Legal Basis for Processing

We will only process your personal data where we have a legal basis to do so. The legal bases we rely on include:

Contract: Processing is necessary to take steps at your request prior to entering into a contract (e.g., discussing potential enrolment).

Consent: Where you have explicitly agreed to us processing your data (e.g., for optional cookies or marketing newsletters).

Legitimate Interests: Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests (e.g., keeping our records updated and studying how our website is used).

Cookies and Tracking Technologies

Our landing page uses cookies and similar technologies to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and allows us to improve our site.

We use these technologies for:

Essential Operation: Making the landing page work correctly.

Analytics: Helping us understand visitor numbers and how users move around the site. This includes recording session interactions to identify usability issues.

Marketing: These cookies record your visit to our website, the pages you have visited, and the links you have followed. We may share this information with third-party advertising networks to make the advertising displayed on other websites more relevant to your interests.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies, you may not be able to access all or parts of our site.

Sharing Your Information

We do not sell your personal data. However, we may share your information with selected third parties including:

Service Providers: We use trusted third-party providers to manage our customer relationships (CRM) and host our website forms. These providers process data on our behalf and are subject to strict contractual confidentiality obligations.

Analytics and Search Engine Providers: We work with partners who assist us in the improvement and optimisation of our site.

Advertising Partners: We may share anonymised or hashed data with advertising networks to serve relevant content to you and others with similar interests.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. If you do not proceed with enrolment, we will securely delete your data in accordance with our retention schedule.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. Access to your personal data is limited to those employees, agents, contractors, and other third parties who have a business need to know.

Your Rights

Under the UK GDPR, you have rights including:

Your right of access: You have the right to ask us for copies of your personal information.

Your right to rectification: You have the right to ask us to rectify personal information you think is inaccurate.

Your right to erasure: You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing: You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing: You have the right to object to the processing of your personal information in certain circumstances (specifically regarding direct marketing).

Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at:

Address: 75 Woodford Road, London, E18 2EA

‍Email: office@snaresbrookprep.org

‍Phone: 020 8989 2394

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